A lot has been said about prioritising project
tasks and how necessary time management is to a projects success. The question
remains, how to best use time to work on multiple priorities with similar
delivery time frames. So
how do you manage your time in a way that will be beneficial for you and the
team? There are some time management tips to increase your efficiency and
productivity.
It is best to set goals; every hardworking
person has some kind of goal in mind that they are actively working towards. If
a clear aim is not set, then it is not possible to have a vision, you cannot
possibly know why you are doing what you are doing. An aim is also very
important to keep motivated. It is very easy to get discouraged when putting a
lot of effort and see no instantaneous results. Having an aim, however, will
increase chances to stay dedicated to the job and find inspiration even in the
hardest of times. Once decided what the goals and aims are, make sure to keep
them in front of your eyes in some way. Maybe this will mean print outs of
large posters and hang it by the desk at work or maybe place a sticky note on
your refrigerator to look at every morning.
Construction of a schedule is very important.
Having a schedule is directly relates to productivity. Creating a plan for a
day, a week, or even a month will increase confidence in future tasks and will assist
with prioritisation. There is also the flipside of having a plan which can
create anxiety if somethings don’t go according to plan. This is why adapting to
new circumstances is very important. Don't be afraid to change plans at some
point if the situation requires it.
Understanding where time is being lost is an
important factor, one of the most important factors that determine the success of
time management strategy is detecting where time is being lost. Absolutely knowing
when you are losing your precious time and what can be done to change this is a
major factor. When you will be creating your schedule, you will most likely
notice in which periods you spend your time for nothing and, eventually, lose
time. Make sure that you add some valuable tasks to these hours and change the
situation.
Create shorter deadlines, longer
deadlines lead to procrastination. When longer deadlines are set, it usually
provides a false sense of security, because there is a belief that a good job
is being done due to the amount of time remaining on the task. In reality, you
are letting yourself procrastinate and then make yourself stressed when you
have little to no time left until the deadline.
What you must do is make
smaller goals and set shorter deadlines for them. This way, you will be able to
complete everything in time and motivate yourself to keep moving on. Success
always prompts people to try and do more. Use this technique to boost your
confidence and increase your energy levels.
You don't need to agree to
everything someone asks you to do! You do not exist solely to please them or to
help others all the time. You must accept the fact that helping others and letting
yourself down at the same time is not a good thing, especially for your mental
and physical health. It is time to learn to say "no", politely
decline their plea and be honest: you have plans. Don't worry about what they
may think.
Remember to rest, getting some
rest leads to being more productive. What you must understand is that your
health must always come first. As pointed out in the previous tip, it is
important to take care of yourself, because nobody else will. Having a good
night's sleep is the first step to being more productive in the day to come.
In conclusion, managing time
is not as complicated as it seems. Anyone can become more productive as long as
they genuinely want to. There have been some tips provided in this article;
remember to follow aspects which are convenient for you, as it is not
productive when struggling to adopt other people’s way of prioritising.
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